Executive Assistant

Position Summary:

To contribute to a climate of service excellence at WTCI by providing effective, efficient office support to the President and CEO of WTCI.

Minmum Qualifications:

  • Computer literate and proficient in Microsoft Office and Outlook
  • Excellent writing, verbal and problem-solving skills
  • Knowledge of principles and practices of organization, planning, records management and general administration
  • Ability to operate standard office equipment, including but not limited to computers, telephone systems, calculators, copiers and fax machines
  • Ability to follow verbal and written instructions
  • Ability to work well alone and as part of a team
Minmum Qualifications:
Computer literate and proficient in Microsoft Office and Outlook
Excellent writing, verbal and problem-solving skills
Knowledge of principles and practices of organization, planning, records management and general administration
Ability to operate standard office equipment, including but not limited to computers, telephone systems, calculators, copiers and fax machines
Ability to follow verbal and written instructions
Ability to work well alone and as part of a team

Other Personal Attributes Desired Include:

  • Impeccable character and reputation
  • Independent—a self-starter
  • Personable—comfortable meeting new people
  • Articulate—effective written and oral communications

 

Role Specific Core Competencies are defined as the specific duties, which persons in this position are encouraged to develop and expected to demonstrate in the performance of their role.

Role Specific Core Competencies:

  • Provides effective and efficient executive level administrative and secretarial assistance to the president and CEO with occasional assistance to other employees, writing letters and email communications from provided bullet points
  • Coordinates and prepares materials and takes minutes for meetings including Board of Directors, Community Advisory Board and committee meetings, updating minute and board books and other station records
  • Schedules appointments and maintains calendar
  • Responds to incoming telephone calls and emails for the president and CEO
  • Maintains administrative files, both electronic and paper and handles routine correspondence and letters 
  • Prepares purchase orders for department when necessary in accordance with the policies of the business office
  • Assists with the maintenance of the station’s public files
  • Assists with travel arrangements, as needed, for the president and CEO and all staff
  • Maintains excellent internal and external communications, both verbally and in written
  • Arrives at work station, ready for work, at the specified time; available for overtime work on occasion
  • Adheres to the safety and security policies of the station
  • Maintains confidentiality in all aspects of client, staff and company information
  • Performs any other duties of an incidental nature, such as switchboard/reception relief, as assigned
  • All other duties as assigned by the president & CEO

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